KBC - Challenge #1

Smart Parking and Charging Management for Employees and Visitors

KBC Challenge #1

The Challenge

KBC wants to improve the employee and visitor experience for parking and EV charging across all its locations. The goal is to allow as many colleagues as possible to charge their vehicles while ensuring cars are only moved when necessary - with minimal hassle and maximum efficiency. Charging is currently managed via individual charging passes (private or leasing), with billing handled by the CPO. However, there’s no integrated system to manage reservations, track availability, or optimize parking and charging flows. KBC is not a commercial parking operator and lacks a per-parking-spot detection system. The current system is fragmented and heavily manual.

What we're looking for

A smart parking reservation system that does more than just manage who parks where - it actively supports energy-efficient EV charging across KBC sites. The system should show real-time parking and charging availability, send proactive notifications (e.g. when to move a car to or from a charger), and integrate with MyKate (KBC’s internal platform) and the building’s Energy Management System (EMS) to make better use of on-site energy capacity and production. It must be intuitive for both staff and visitors, compatible with various EV types, and compliant with KBC’s high standards for IT security, privacy, and user experience.

Integration with MyKate (KBC’s internal employee communication channel).

Must-haves

Real-time tracking of who is charging and charger status (via CPO).

Follow-up dashboard to track use patterns, switching frequency, etc.

Compatible with desktop and mobile.

Demonstrated scalability (must pass privacy and security reviews).

CRA and ICT security compliance.

Good user experience and uptime across login and access flows.

2–3 strong reference cases of similar deployments.

Nice to have

Sensor-level visibility of individual parking spaces

Proof that the provider can solve this specific challenge (including reference cases).

Recognition that not every vehicle needs to be 100% charged on departure.

The system uses fixed priority rules (e.g., people who live closer get less charge time).

Not a fit

It involves giving employee data to external providers.

It includes login flows known to be error-prone or poorly secured.

It’s built only for commercial parking operators without flexibility for corporate context.

Ideal Applicants

Belgian or European companies with integrated parking and charging solutions.

Providers with strong experience in corporate environments and flexible architectures.

Vendors that pass financial and technical screenings and have a strong data privacy posture.

What Succes looks like

A seamless, digital parking and charging experience for all KBC staff and visitors - minimizing complaints, maximizing charging spot use, and offering real-time insights into who is charging where and for how long. Ideally, a user arrives at the office, is temporarily parked, receives a timed notification when a charger becomes available, sees confirmation on the charger display, and is notified again when their charging goal is met - all orchestrated in sync with energy flows, charger reservations, and site-wide optimization logic, displayed on their desktop, phone, or in-vehicle display.